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Procedure for undergoing control

Procedure for undergoing control of conformity for technical documentation related to assembling/disassembling of exhibition stands at the Congress and Exhibition Center premises of The PATRIOT Military-Patriotic Recreation Park of the Armed Forces of the Russian Federation (hereinafter referred to as Patriot Expo) (location: Kubinka, Moscow Region).

1. To submit to General Contractor a complete set of the technical documentation, as follows:

- Two completed copies of the Contract (including Appendix 1 thereof and Certificate of Conformity of Technical Documentation to The Regulations for Organization and Conduct of Congresses, Exhibitions and Other Activities at Patriot Expo Exhibition Area in 2017), duly signed and stamped.
- Application for assessment of conformity of technical documentation to The Regulations for Organization and Conduct of Congresses, Exhibitions and Other Activities at Patriot Expo Exhibition Area in 2018 (Form 1)
- Application for arranging suspension points (if applicable) (Form 2)
- Certificate of Conformity GOST R ISO 9001 relating to designing and construction of exhibition stands, and to wiring operations of max power supply of 1,000 V (duly authorized by the executive’s signature and stamped)
- Letter to the exhibition directorate to request permission for entry and subsequent removal of equipment utilized for assembling/disassembling of the stand and the exhibits thereof (on a corporate letterhead, duly authorized by the executive’s signature and stamped) (Form 3): 5 copies
- Letter of authorization for the stand arrangement (on Exhibitor’s letterhead, duly authorized by the executive’s signature and stamped) (Form 4)
- The pavilion layout with location designation for every stand to be arranged therein
- Design schematics of the stand and temporary structures thereof (plane view, side view, and isometric axonometry) that contain all the dimensions and elevations, and arrangement of connection points for power supply, water supply, and drainage. Additionally, for the outdoor stands, the wind load analysis shall be included in the design.
- Information on arrangement of two-storey stand (Form 5)
- Static analysis for bearing structures of two-storey stand including the schematic thereof depicting every reinforcement component and stairs with railings, and also schematics for both the 1st and 2nd floor with guardrails depicted, and schematic for power supply and lighting of the stand floors.
- Schematics indicating all the dimensions of two-storey stand
- Wiring schematic of the stand containing definition of legends, supply voltages, max power load and connection point for every consumer (duly authorized by the executive’s signature and stamped).
- Power supply and lighting schematic for the stand (Form 6)
- List of personnel involved in wiring operations on the stand (duly authorized by the executive’s signature and stamped)
- List of personnel involved in assembling/disassembling and other designing operations on the stand (duly authorized by the executive’s signature and stamped) (Form 7): 4 copies
- Photocopies of Qualification Certificates of the above-mentioned personnel involved in wiring operations with minimal electrical safety level III. The Certificate shall bear an attestation note for the relevant electrotechnical service
- Photocopies of Register of skills verification for personnel involved in wiring operations (duly authorized by the executive’s signature and stamped).
- Letter of Appointment for personnel responsible for wiring operations and for safety thereof
- Guarantee Letter on structural reliability and stability of the stand (Form 8)
- Certificates on the utilized materials (duly authorized by the executive’s signature and stamped).
- Other additional information and data associated with safety of the stand construction.

1.1. All the documentation shall be submitted in paper form under original signature and stamp.

2. Accreditation fee shall depend on the terms of submission of the complete set of technical documentation.
2.1. Accreditation fee without surcharge:

- Deadline for submission of documentation for one-storey stand is 15 business days prior to commencement of installation thereof
- Deadline for submission of documentation for two-storey stand, including total area of the 1st and 2nd storeys, is 45 business days prior to commencement of installation thereof.

2.2. Accreditation fee with surcharge of 50%:
- Documentation for one-storey stand to have been submitted within 3 to 15 business days prior to commencement of installation thereof.
- Documentation for two-storey stand to have been submitted within 15 to 45 business days prior to commencement of installation thereof.

2.3. Accreditation fee with surcharge of 100%:
- Documentation for one-storey stand to have been submitted later than 3 business days prior to commencement of installation thereof
- Documentation for two-storey stand to have been submitted within 3 to 15 business days prior to commencement of installation thereof.

2.4. Documentation for construction of two-storey stands and the static analyses thereof that have been submitted later than 3 business days prior to commencement of installation thereof shall be excluded from consideration.

2.5. If you are unable to apply to the General Contractor for accreditation in advance, you are kindly requested to contact him by phone + 7 495 287 4700, and to submit all the relevant documentation via email (demidov@interform.ru, kobec@interform.ru). Original documents shall be submitted on the first day of installation.



3. Fees for the General Contractor activities to control conformity of the submitted technical papers shall be as follows:
3.1. For one-storey stand, provided the documentation to have been submitted not later than 15 business days prior to commencement of installation thereof: RUR 1,200.00 per 1 sqm (incl. VAT 18%).
3.2. For one-storey stand to be installed at the open area of Patriot Expo, provided the documentation to have been submitted not later than 15 business days prior to commencement of installation thereof: RUR 1,500.00 per 1 sqm (incl. VAT 18%).
3.3. For two-storey stand, including total area of the 1st and 2nd storeys, provided the documentation to have been submitted not later than 45 business days prior to commencement of installation thereof: RUR 1,200.00 per 1 sqm (incl. VAT 18%).
3.4. For two-storey stand to be installed at the open area of Patriot Expo, including total area of the 1st and 2nd storeys, provided the documentation to have been submitted not later than 45 business days prior to commencement of installation thereof: RUR 1,500.00 per 1 sqm (incl. VAT 18%).
3.5. For one-storey stand, provided the documentation to have been submitted within 3 to 15 business days prior to commencement of installation thereof and for two-storey stand, provided the documentation to have been submitted within 15 to 45 business days prior to commencement of installation thereof: fees for the activities are subject to increase by 50%.
3.6. For one-storey stand, provided the documentation to have been submitted later than 3 business days prior to commencement of installation thereof and for two-storey stand, provided the documentation to have been submitted within 3 to 15 business days prior to commencement of installation thereof: fees for the activities are subject to increase by 100%.
3.7. Decking operation excluding construction activities: RUR 300.00 per 1 sqm (incl. VAT 18%).
3.8. Wiring operation excluding construction activities: RUR 250.00 per 1 linear meter of a structure/exhibit (incl. VAT 18%).
3.9. Wiring operation involving suspended structures: RUR 100.00 per 1 linear meter of a structure/exhibit (incl. VAT 18%).
3.10. Verification of the static analyses for two-storey stand that have been submitted by Contractor Company, provided the documentation to have been submitted earlier than 45 business days prior to commencement of installation thereof: RUR 500.00 per 1 sqm (incl. VAT 18%).
3.11. Documentation for construction of two-storey stands and the static analyses thereof that have been submitted by Developer Company later than 3 business days prior to commencement of installation thereof shall be excluded from consideration.
3.12. Any renewed application associated with the same construction (e.g. revision of design, documented data adjustment) shall be considered as a new submission of documentation with subsequent relevant payment for the services rendered.
3.13. Permanent pass for admittance of car/truck to the PRR area in the period of assembling/disassembling operations shall be issued in accordance with the submitted application, one pass per vehicle. Price for a pass is 12,500.00 RUR
3.14. Pass for single entry/exit of a car to the PRR area in the period of assembling/disassembling operations shall be issued in accordance with the submitted application. Price for such a pass is 1,500.00 RUR
3.15. Pass for single entry/exit of a truck to the PRR area in the period of assembling/disassembling operations shall be issued in accordance with the submitted application. Price for such a pass is 2,000.00 RUR
3.16. Price of additional services and activities shall be determined by Guidelines on services rendered throughout activities being held at Patriot Expo

4. Pay the invoices submitted by INTERFORM EXPO LLC based upon Contractor Company’s Certificate of Conformity of Technical Documentation to The Regulations for Organization and Conduct of Congresses, Exhibitions and Other Activities at Patriot Expo Exhibition Area issued for the entire area of all the stands being constructed. In case of non-payment of any single Invoice, entry into Patriot Expo shall be denied.

5. Contact Information of INTERFORM EXPO LLC as General Contractor:

Address: 2 Krasnobogatyrskaya Str., building 88, 107564 Moscow
Phone: +7 495 287 47 00
Fax: +7 495 287 47 71
www.interform.ru
e-mail: mailbox@interform.ru

You are kindly requested to apply for accreditation in business days from 10:00 to 17:00:

Sergey V. DEMIDOV, e-mail: demidov@interform.ru, + 7 985 769 37 72
Sergey P. KOBETS, e-mail: kobec@interform.ru, + 7 916 813 74 34
 

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